Job Details

Administrative Associate, Herbert College of Agriculture Student Services - UTK

Position Number: 6335551
Location: Chattanooga, TN
Position Type: Administrative Vice Presidents

Administrative Associate, Herbert College of Agriculture Student Services - UTK
Knoxville, TN, United States

Job Identification: 3664
Job Category: Administrative
Posting Date: 06/30/2025
Job Schedule: Full Time
Locations: 2621 Morgan Circle Drive, Knoxville, TN, 37996, US (On-site)

Job Description
The Herbert College of Agriculture at the University of Tennessee, Knoxville, is looking for vibrant, dynamic individuals interested in working in a team environment dedicated to providing excellent customer service.

The position is an hourly, 12-month, full-time, non-tenure track staff position that provides an exciting opportunity to be a part of Herberts Student Services group which is comprised of the following departments: Recruitment/Enrollment services, Advising, Student Life, Marketing/Communications, and Employer Relations/Career development.

This is an on-campus position.

Responsibilities

Arrange travel and prepare reimbursements for exempt staff including hotels, airlines, registrations, etc.
Set up virtual and hybrid meetings
Coordinate, and arrange logistics for, individual prospective student tours
Generate and maintain scholarship award letter system through Scholarship Manager
Prepare reports using university and publicly available information
Maintain system information files, eg Teams, Scholarship Manager
Prepare, distribute and manage information in electronic platforms such as Microsoft Teams including minutes and supporting documents for College-level meetings (e.g., student services group, Undergraduate and Graduate Academic Councils, etc.) and projects
Coordinate Student Services Group event logistics. Schedule location, oversee catering, room set-up and clean-up. Plan and manage programmatic budget. Work with finance team to open and close fund accounts for events.
Identify vendors and assist with contracts for events.
Work closely with campus event partners including transportation and facilities
Assist with College-level events hosted by the Dean and executive staff.
Represent the Herbert College of Agriculture through involvement and partnership with departmental and campus offices, staff, and faculty related to data analysis and event logistics.
Maintains membership in appropriate career organization for professional development and enhancing recognition of the College's students.
Serves on appropriate campus committees.
Other duties as assigned.

Qualifications
Required Qualifications:

Education: High school diploma or GED
Experience: 5 years' experience in office or higher education environment with experience working with data sets and generating reports.
Knowledge, Skills, & Abilities:
- Skilled in verbal and written communication to successfully understand and relay information
- Must have excellent organizational skills
- Able to accurately create meeting minutes while the meeting is occurring with minimal revision needed after the meeting
- Able to, or be able to readily learn how to, use a variety of software for information enterting and analysis related to students, travel entry, and other aspects of the job, e.g., DARS, BANNER, Salesforce, DASH, PowerBI, Excel, Curriculog, etc.
- Must be skilled in the ability to navigate websites, spreadsheets, and other forms of information and able to collage the information into reports
- Must be skilled in the use of technology for information entry, collection, and reporting purposes, including development of tables and graphs
- Must have knowledge of, or be able to readily learn, academic program structures, functions and components.

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment visa status.

Preferred Qualifications:

Education: Bachelor's degree
Experience: 1 year experience working in office or higher education setting (2 years working in paid position as a college student will match the 1 year experience).

Work Location

Location: Knoxville, TN
Onsite

Compensation and Benefits

UT market range: MR05
Anticipated hiring range: $42,000-$52,000
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

Application Instructions:

To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted on or before July 25, 2025

Resume
Cover Letter
List of 3 Professional References

About The College/Department/Division: Herbert College of Agriculture has the benefit of being part of the University of Tennessee Institute of Agriculture (UTIA), which is particularly devoted to the University's land grant mission through its AgResearch and UT Extension units, both of which provide historically strong links with businesses in and out of the state. Herbert has approximately 1,500 undergraduate students enrolled in 10 majors across eight academic departments, plus nearly 300 graduate students enrolled across eight departments.

About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3664/?mode=location